Professional Development Support

Students must be in good academic standing with no incompletes in order to qualify for supplemental funding.

Beginning in Fall 2017, the Anthropology department entered the system of application and disbursement of Professional Development funds coordinated by the Laney Graduate School. All requests for non-competitive funding in the three categories of Research, Training, and Conference should first be approved by the advisor, then submitted to the Graduate Program Coordinator for approval from the Director of Graduate Studies, and finally submitted by the student to the Graduate School.

Please see the Graduate School website for application deadlines and process.

PDS Training Funds

Students in good academic standing with no incompletes may request $2,500 during their graduate careers for training needs not met at Emory (including laboratory or language training).

This funding is typically used in the summer between the first and second year of the program.

Upon return from funded summer training (within 10 days of return to program), students are required to submit a short (2-3 page) written report to their advisor, the Director of Graduate Studies, the Graduate Coordinator, and the Laney Graduate School. This report should explain:

  1. How funds were expended;
  2. Itinerary;
  3. Description of activities;
  4. Actual or potential research significance of the activities.

See the application process at the LGS website.

PDS Research Funds

Students in good academic standing with no incompletes are eligible for $2,500 in PDS Research funding. Usually, this funding is used for a pilot study to set up the dissertation field project.

Funds are typically used for travel to a proposed site. Funds are usually requested the second semester of either the first or second year for the summer after their first or second year.

See application process at the LGS website.

Upon return from funded summer research (within 10 days of return to program), students are required to submit a short (2-3 page) written report to their advisor, the Director of Graduate Studies, the Graduate Coordinator, and the Laney Graduate School. This report should explain:

  1. How funds were expended;
  2. Itinerary;
  3. Description of activities;
  4. Actual or potential research significance of the activities.

The report is intended to verify the use of funds and provides an opportunity for the recipient to assess the significance of the pilot study. Students can assess limitations or failures as well as accomplishments of the pilot study.

PDS Conference Funds

The Department of Anthropology is now participating in the Laney Graduate School Professional Development Funding (PDF) program for travel to conferences/professional meetings. Full information and access to the online application can be found at http://www.gs.emory.edu/professional_development/pds_funds/index.html.

Students in good academic standing are eligible to apply for travel funds to attend conferences at which they are presenting papers. There are both annual limits and a cumulative career limit:

  • Career: $2500
  • Annual: Pre-ABD – $650 for domestic/$1000 for international travel; ABD –  $1000 per year.

LGS application deadlines are the 15th of the month, September through June. Applications must go through the normal department channels prior to submission to LGS.

Students should submit to the Graduate Coordinator by the 10th of the month:

  • Funding Application form signed by the advisor;
  • PDS signature page signed by student and advisor (see LGS website for form);
  • title and abstract of the paper
  • statement regarding whether the paper is invited, under review, or accepted;
  • itemized budget with supporting documentation (see LGS PDS matrix for acceptable expenses).

Upon approval by the DGS, the Graduate Coordinator will clear the request for online submission by the student. Notification of award is normally within two weeks. Final funding is contingent upon assurance that the paper has been accepted for presentation.

Fund disbursement is handled within the department by the Graduate Coordinator:

  • Meet with Graduate Coordinator to purchase airfare;
  • Submit original receipts, boarding passes, and conference program within ten days of completion of trip;
  • Do not submit receipts to the Graduate Coordinator until after you have received approval from Laney Graduate School;
  • Submit PDS Conference Report to Graduate Coordinator.

Future LGS PDS funding is contingent upon report submission.

Supplemental Research and Training Funds

For additional funding needs, students may apply for PDS funding on a competitive basis. Supplemental Funding is not guaranteed. See the LGS PDS website for the deadlines and application process. All funding applications should be approved by the advisor, then submitted to the Graduate Program Coordinator for the DGS approval, and finally to the PDS application system. When you submit the application to the Graduate Program Coordinator, make sure it is complete as you will submit it to the Graduate School.

Application Process

First, submit PDS application with all supporting documents to the primary advisor for approval.

Second, submit PDS application with all supporting documents to the Graduate Program Coordinator for Director of Graduate Studies approval. The GPC will return the documents to you so that you may submit them to the Graduate School. Please note the LGS deadlines, and make sure that you submit materials to the GPC at least 5 business days before the deadline.

Third, submit PDS application with all supporting documents to the LGS PDS application system.

When you receive the approval email, be in touch with the GPC to coordinate payment. For Research and Training funds, the payment will be processed by the GPC and deparment accountant as a one-time payment, usually via the direct deposit information that you have on file for stipend payments.

For Conference funds, payments are processed as reimbursements. After travel to the conference, and no more than 10 days after you return, submit all receipts for reiumbursement with the Conference Report to the GPC. Do not submit receipts until after travel and approval by the LGS PDS system. Payments will not be processed until you submit receipts.

Travel Purchase and Reimbursement Requirements

Major travel arrangements, particularly international airfare tickets, may be made with the help the Anthropology Graduate Coordinator, and airfare must be purchased through approved Emory Travel vendors.

After travel purchases are completed, the funding balance for research and training is generally awarded as a one-time payment. Receipts for expenses beyond normal per diem are required on return from the field.

Reimbursements for travel expenses (including expenses while in the field) must be made within ten (10) days of returning to the continental U.S. Original receipts or itemized documentation along with a spreadsheet listing expenses for reimbursement must be provided, including boarding passes for airplane tickets and hotel folios for lodging.

Please note that for conference funding, reimbursement cannot be paid until after conference attendance.

Other Purchase Procedures

Major or capital equipment purchases are defined as those costing $1,499 or more. These must be purchased through the University system on a Purchase Order. See the Graduate Coordinator for details. Items costing under $1,499 can be purchased directly by the student. Original receipts must be submitted for reporting purposes.

EXCEPTION: Emory College requires that all computer equipment and software purchases go through the IT department. Please submit requests for such purchases to the Graduate Coordinator well in advance as this process can take some time.

In cases where it is not feasible to obtain official receipts (e.g., payment for items or services rendered in the field for which no receipt is given) the researcher should keep a personal receipt book and fill in appropriate information, including the signature of the person receiving the funds. It is important that field expenses be documented for reporting purposes.

Any request for payment for subscriptions and registrations must be approved and processed by the program.

GSC Travel Funding

Conference travel funding of up to $250 is also available from the Graduate Student Council (application forms online).